Refund & Cancellation Policy
By registering to attend CAIMUN, participants agree to the following policy regarding conference cancellation and format change as well as requested refunds in the event of voluntary conference withdrawal.
Should a participant choose to withdraw from attending the conference and request a refund, the following percentage of the total paid registration fee will be refunded upon request in accordance with the respective dates listed.
Up until November 15th, a 50% refund on registration fees will be issued.
Up until December 15th, a 25% refund on registration fees will be issued.
After December 15th, registration fees are not eligible for a refund.
Refunds requested after December 15th due to circumstances out of reasonable control of the withdrawing participant that prevent them from attending or render them unable to attend the conference will be evaluated on a case-by-case basis.
In the event CAIMUN as an in person event is canceled, it will be automatically moved to an online conference where all registrants are guaranteed attendance. All participants will be refunded an appropriate amount of their initial registration payment as to ensure that the final amount paid is equivalent to the appropriate costs and fees paid for an online conference. In the event CAIMUN is canceled altogether, all participants will receive full refunds minus minimal fees necessary to defray unavoidable and non-refundable costs incurred by the conference in the interest of its continuity.
To notify us that you are withdrawing from the conference and request a refund, please email us at support@caimun.ca.
Delegates who are barred from the conference due to a violation of any conference policies are ineligible for refunds.
Within twenty-four (24) hours of submitting the delegate registration form, delegates are eligible for voluntarily withdrawals resulting in full refunds, or for switching their capacity of attendance to overnight delegates or day delegates.
Participants who register to attend CAIMUN as delegates but are deemed as ineligible to attend by the Secretariat for any reason or whose registrations are rejected for any reason will be transferred to positions in which they are able to attend. Participants who are transferred to other positions due to ineligibility of attendance in their initially-registered position have twenty-four (24) hours from the time they are notified of their transfer and ineligibility to request a full refund. Following this 24 hour time period, the default refund policy applies. Position in this context is defined as position of attendance such as delegate, chaperone, observer, etc. — it does not apply to country positions or country assignments.
Delegates who are dissatisfied with their ultimate committee and country assignment for any reason are not eligible for refunds in the event of voluntary withdrawal based on their dissatisfaction outside of the regularly applied policy or as otherwise stated above.
Delegates who register with school delegations that are paying the conference fees collectively are held to the standard refund policy. Regardless of whether the delegation has been billed for the conference fees or not, delegates must still pay their delegate registration fees in accordance with the standard refund policy in the event of a voluntary withdrawal
In the event of a voluntary withdrawal by a participant whose school delegation is paying the conference fees collectively, that participant is still liable for their conference fees they would have otherwise incurred if they ultimately attended the conference, even if the delegation has not yet been billed or not yet paid the bill for that participant’s conference fees. The standard refund and cancellation policy applies to delegations and participants of delegations paying the conference fees collectively even if either parties have not yet been billed or paid for the fees in question. Should a participant whose delegation is paying their fees collectively withdraw from the conference in circumstances inapplicable to CAIMUN’s force majeure refund policy, the conference fees originally assumed by that participant must be paid in full by either the participant or their delegation as if they were still attending, unless otherwise provided for by this refund policy.
Delegates who have applied for financial aid and have also submitted the delegate registration form along with payment for the delegate registration fee without receiving a formal decision on their application will have their financial aid application automatically cancelled. Prospective delegates who have registered by submitting the delegate registration form along with the delegate registration fees, despite having applied for financial aid, are not eligible for refunds regardless of approval of their financial aid application after already having submitted the fees. Delegates who are attending with a school delegation that is paying the conference fees collectively that have submitted the registration form but not yet received a formal approval for their financial aid application are liable for their full registration and other conference fees if their application is ultimately denied, and are thus heavily advised to not register as delegates until receiving formal notice of their financial aid application’s approval or rejection.