Conference Policy & Code of Conduct
Scope & Application
The TMUN Conference Policy applies to all participants, including delegates, observers, teachers, adult chaperones, volunteers, media team members, and committee staff. The TMUN Secretariat reserves the right to modify, enforce, or interpret these rules as necessary to ensure the safety and integrity of the conference.
General Conduct
All participants are expected to maintain a high level of professionalism, respect, and maturity toward one another, including teachers, staff, the Secretariat, hotel personnel, and fellow delegates.
TMUN enforces a zero-tolerance policy toward bullying, harassment, discrimination, or disruptive behavior.
Delegates must abide by their school’s code of conduct, TMUN policies, and hotel rules at all times. All attendees must comply with Canadian and Ontario laws.
The possession or use of alcohol, drugs, tobacco, vaping, or any intoxicants is strictly prohibited at TMUN and on hotel premises.
Technology Use Policy
Electronics and internet access are permitted only for productive purposes as authorized by committee staff. Internet use should support collaboration, such as drafting resolutions or submitting directives, not replace prior research.
Committee staff may allow, restrict, or revoke electronic use at any time. Some committees may be paper-based, while others will allow limited laptop use.
Name Tags
All participants receive a name tag identifying their name, role, and committee. For security reasons, participants must wear their name tags at all times.
Anyone without a name tag must visit the Secretariat Desk for identity verification and reprinting. Individuals not registered with TMUN are not permitted on hotel premises and will be asked to leave immediately.
Delegates without a name tag will not be admitted to the Delegate Social or any conference sessions.
Attendance & Absences
Delegates are required to attend all committee sessions unless excused by committee staff or the Secretariat.
If you anticipate being absent before or during the conference, notify the Secretariat and your sponsor teacher/chaperone via email, including your reason and location during the absence.
Unexcused absences will be reported, and the Secretariat will contact the delegate’s school or guardians for verification of their safety.
Rooming
Overnight delegates must remain in their assigned hotel rooms after the designated curfew each night. Rooms are single-sex, and no delegate may enter a room they are not assigned to.
Room checks will be conducted by chaperones or TMUN staff shortly after curfew. Delegates found outside their rooms without permission will be removed from the remainder of the conference.
If necessary, due to hotel capacity, overflow delegates may be assigned to a nearby partner hotel.
Language
English is the official working language of TMUN. All committee debate and documentation must be conducted in English. The use of other languages or simulated accents is not permitted.
Dress Code
Delegates, observers, committee staff, media team members, and volunteers must be dressed appropriately in formal, western business attire during all committee sessions, including the midnight crisis. Delegates and other participants not dressed in appropriate western business attire will be sent back to their rooms and not allowed to participate in committee sessions until they change into appropriate attire in accordance with this dress code.
Examples of appropriate attire may include suits, suit-jackets, formal sweaters and long sleeve shirts, blazers, vests, dress shirts, dress pants, dress shoes, skirts, dresses, blouses, ties, and tights. Casual clothing such as slides, sneakers, jeans, runners, t-shirts, hoodies, sweatpants, etc. are not permitted to be worn during any committee sessions, even the midnight crisis.
Technology Use
Electronics and internet access are permitted during committee sessions for productive purposes only as allowed by committee staff. Delegates are still expected to prepare research beforehand with Wi-Fi being utilized only to ease collaboration in writing Draft Resolutions or for other purposes. Should a delegate misuse the Internet, the committee staff reserve the right to revoke these privileges at any time. Committee staff have the authority to allow, regulate, control, and revoke the use of electronics and internet connections by delegates. Some committees may allow the use of electronics for the purposes of writing draft resolutions or submitting crisis directives, while others may choose to prohibit the use of electronics altogether.
Plagiarism
All submitted work, including position papers and resolutions, must be original. Delegates must cite sources where applicable.
Pre-written resolutions are not permitted and will be rejected. Delegates found plagiarizing or submitting pre-written work will be ineligible for awards.
Awards
The awards that delegates may win at TMUN are Best Delegate, Outstanding Delegate, Honourable Mention, and Best Researched. Although all committees confer at least one of each of these awards, the amount of awards each committees confers varies depending on its size. For example, large general assemblies such as the Disarmament and International Security Committee (DISEC) will award one Best Delegate award and two Outstanding Delegate awards, among others. Meanwhile, smaller committees such as the British Parliament will only award one of each.
Committee staff select which delegates are conferred awards based on an evaluation rubric that encompasses many facets central to the principles and purpose of Model UN and debate. Namely, delegates are evaluated on their contributions and involvement to all aspects of debate and the committee holistically, their quality and skills of speech, the research of their position papers and accurate representation of their delegation/position in debate, level of involvement, leadership, creativity, diplomacy and cooperation with other delegates, persuasive skills, and nature of responses to crises. All of these factors are considered in evaluating delegates for awards.
Enforcement
Participants found to be in violation of any of these conferences policies may be subject to the following actions:
Prohibition from participation for the rest of the conference either by being sent to their hotel room or being asked to leave and be picked up by a guardian.
Barring from attending future iterations of the conference.
Notifying parents, guardians, sponsor teachers, adult chaperones, and the school administration of the conduct in question.
Enforcement action taken against conference policy violations is at the discretion of the Secretariat. The type of action is dependent on the severity and circumstances of the violation. The vast majority of conference policy violations will result in notifying the delegate in question’s school administration and guardians, as well as a ban for the remainder of the conference.